SEE: How to recall a message sent in Microsoft Outlook (TechRepublic) H ow to unsend an email in outlook To set the preferred send delay, people will first need to adjust their email settings. Instructions below work for Office 365 and following Outlook versions for Windows and Mac users: 2019, 2016, 2013, 2010, and 2007. NOTE: Lately, all email clients (newest versions) can recall already sent message, regardless if they are meant for desktop or phone usage. In order to recall an e-mail that has already been sent using Outlook 2016, 2013, or 2010, you need to do the following: Step 1: Click on the “Sent Items” folder, which is on the left side of the Outlook window.

Here 4 steps are provided to you to recall or replace a message in Outlook. Open you Outlook, select Sent Items in the Home ribbon and double click the sent email that you want to recall or replace in order to open it. When someone tries to recall an email sent from their PC, I receive the email plus a second email that says: 'XXXX wishes to recall the message YYYY' which is simply communicating that they did not intend to send it, but I still receive the original message that they did not intend to send to me.

When you some any accounts in the single Outlook application and the number of emails you send are pretty much, then the chances of bad email increase. It means you sent the mail to either a wrong user, did not attach an important attachment, or some spelling mistakes can ruin your image in front of the recipient.

If you do not want to face any such situation, then you should learn the method to recall the sent email in Outlook. Using such a method, you can stop the recipient to get the message and send it again after modifying it accurately.

1. Open the Outlook and go to the account from which you have sent the email mistakenly. Then go to the Sent Items folder.
2. Choose the sent email and double-click it to open it. Then go to Actions drop-down and choose the Recall button.
3. The message will ask you to choose among the two options – Delete unread copies of this message or Delete unread copies and replace with a new message. Choose the first option to delete the message directly or choose the second option to replace the existing message with a new one.

How to determine the recall process?

The efficiency of the recall process depends on the settings of the recipient’s mailbox that how does the mailbox is configured to process the incoming message. The following are the scenario that will determine that if the recall process will delete the message from the recipient side or allow him/her to read it.

Scenario 1. When Tracking is enabled.

The Tracking feature is to automatically process the requests and responses to meeting requests and polls. Now, if the message is not read, then the original message will delete and the recipient will be informed about such deletion.

Scenario 2. When the Tracking is disabled.

When the tracking feature is not enabled, then there can be two results in the given scenario.

• When the recipient will open the recall message, then the original message will delete and the recipient will get such information regarding the deletion.
• When the recipient will open the original message, then the recall process will be a failure and both the original and recall message will remain in the recipient’s mailbox.

Scenario 3. When the original message is moved to another folder.

When the original message was moved to a different folder due to a rule or action, then the recall attempt will fail. The recipient will get the message that the recall attempt was failed. Now, both the recall message and the original message will reside in the mailbox in different folders.

Scenario 4. When the original and recall message is present in the same folder.

If the original and recall message is present in the same folder due to a rule or action, then two actions will occur as per the user’s behavior:

• If the user opens the original message, then the recall attempt will fail and the recipient will get the message about the failed attempt.
• If the user opens the recall message, then the original message will delete and the recipient will get the information about such deletion.

Scenario 5. When the message is sent to the Public Folder.

Multiple results will occur based on the user’s action:

• If the recipient user has all the read-write access to the public folder and he/she has read the original message, then the recall attempt will fail. The sender will get the message that the attempt is failed.
• If the recipient reads the recall message, then the recall attempt will succeed and the original message will delete. Only the recall message will remain in the public folder and the sender will receive the message about the recall success.
• If a different user who has the access to open the Public Folder and reads the recall message, then the recall attempt will also fail and both messages will be present in the folder. Then if the recipient reads the recall message and marks it read, the recall will be successful. If the recipient reads the original message first, then the recall message will fail.

Conclusion

Recalling a message is an important job that each user must know about it. It saves you from sending a wrong message or an unwanted message to an important client. But, you must remember that the accounts get corrupt with such wrong a faulty message. Some messages contain some fishy links or malware code in the attachment that can corrupt the whole data file. That’s why when you are handling such messages, then you should have professional PST Repair software that can remove any potential threat and error and recover the complete data.

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Steps to Recall Outlook Email (or Replace)

1. Go to SENT items, find the email you want to recall from Outlook and double click to open 2. Navigate to MESSAGE tab, click on ACTIONS dropdown and choose RECALL THIS MESSAGE

3. When the new window pops up, you’ll have two options to choose from.

Delete unread copies of this message

Delete unread copies of this message and replace with a new one

Choose the first option Delete unread copies of this message and check Tell me if recall succeeds or fails for each recipient to receive a message if email recall was successful or not. If you want to modify original email and send again, choose the second option, made necessary edits and click Send.

When Recall Email Outlook Feature Will Work?

Some rules need to be fulfilled to successfully unsent email.

First and most important, recalling an email in Outlook works only within the same organization or the same Microsoft Exchange account. What does it mean? Recalling won’t work between Gmail and your business email account. Once a message is out of your email server, it’s out of your control too.

The same email apps - Even if you and your recipient use the same Exchange server, you both need to use Outlook. If one side added an account through Gmail app forget about recalling

Be fast – if the email is already open than recalling is not going to happen. That is why you need to be quick and unsent email within few seconds after hitting the Sent button

If some rule applies to email, like redirects to other folders, spam filters, or email goes to automatic sorting filter and add-ins, then recall will fail as well.

Mobile Outlook applications – Sometimes, if your phone is offline and you use Exchange ActiveSync option in the mobile app can lead to the unsuccessful recall of email due to different Outlook version that server needs to synchronize

Azure Information Protection (AIP) protects messages from recalling

Shared folders – if your recipient uses public folders or shares email account that can affect recall.

Recall Email Microsoft Outlook 2016 Macros

If recalling an email in Outlook ended successfully, you’ll get email notification that looks like this one.

Recall Email Microsoft Outlook 2016 Mac Update

What to do When Email Recall Fails?

Say I’m Sorry One honest I’m sorry, will make things better. Write an apology email, explain what happened, give a clear next step, and ask for forgiveness.Delay emails, best recall alternative Consider delaying emails if you find your self making too many mistakes. Create a simple rule, in a few easy steps, and that way organize better and recall Outlook emails efficiently.

Press FILE and open RULES AND ALERTS

Click Next and skip all conditions to apply the new rule to all emails.

Now click Defer Delivery by a minute (choose number of minutes), see image below. Click OK.

About the author

Recall Email Microsoft Outlook 2016 Mac Download

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